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Departments »» Town Planning
ORGANIZATION CHART (Town Planning Wing)

Mayor

Commissioner

Joint Commissioner

Deputy Town Planner

Assistant Town Planner = 1

Assistant Architect = 1

Naib Tehsildar = 1

Kanungo = 1

Draftsmen (C ) = 4

Building Inspector = 1

Encroachment Inspector = 1

Building Clerk = 1

 
Town Planning Wing
Details of Activities in the Department
Procedure of Removal of Encroachment
Procedure of No Dues Certificate
Procedure of Regularization of unauthorized colonies
Procedure of Excitation and demarcation of MC limits
Procedure of Issuing of Completion and occupation certificate.
 
  Town Planning Wing :- Headed by Deputy Town Planner, Municipal Corporation, Rohtak
   Function Rules
1. Urban planning including town planning. The Haryana Municipal Corporation Act, 1994 as amended from time to time section 249 to 267 & 408.
2. Regulations of land-use and construction of buildings. Haryana Municipal Building Bye-laws 1982 as amended from time to time.
3. Planning for economic and social development.  
4. Approval of building plans-Residential, Commercial, Industrial and Public Buildings within Municipal Limits.  
5. Regularization of the Unauthorized Colonies within the Municipal Limits as per Govt. Guidelines issued from time to time.  
6. Declaration of Commercial Streets  
7. Extension of Municipal Limits.  
8. Delimitation of wards within Municipal Limits.  
9. Preparation of town planning scheme.  
10. Issuance of NOC  
11. Issuance of DPC, Completion & occupation certificates of the buildings.  
12.. Composition of Unauthorized constructions.  
15. The securing or removal of dangerous buildings and places;  
16. The removal of obstructions and projections in or upon streets, bridges and other public places  
17. The fulfilment of any other obligation imposed by or under this Act or any other law for the time being in force;  
18. The improvement of the Municipal area in accordance with improvement schemes approved by the Corporation;  
 Details Of Activities In The Department
Sr. No.
Process Activities
Responsibilities (Designation only)
Time frame (in Day)
Record ( format name )
Record ( Format ) No.
1.
Regarding submission of Building Plan        
2.
Building plan to be submitted in BR-I along with the
followings documents according to requirement as per A
1- Harayan municipal building bye laws 1982 as amended time to time :-
i. Building Act ( See rule 3 (i)
ii. Affidavit
iii. Site Plan
iv. Building Plan
v. Registry ( ownership document)
vi. Name & address of owner with Phone No.
vii. Architect/Engineer Signature & Stamp ( Approved from MC, Rohtak)
Building clerk Any working Day BR -I , BR -II, BR -III and Prescribed Application Format  
3.
Issuance of receipt of acceptance of building application and enter in MCR plan register. Building clerk Same day Receipt form/ MCR building plan register  
4.
Scrutinies of building plan to be carry out by relevant section.
i. NOC of House Tax
House Tax supdt. Four working Days ---  
I. NOC of Fire tax Fire Office
i. Development/Conversion charges as per Govt. instructions
ii. Malba charges
iii. Building Fees
iv. Boundary wall charges
Building Inspector    
5.
Payment Receipt for charges of Sr. No. 3 to owner Building Inspector Same day Payment Receipt in G-8  
6.
Payment deposited to Cashier of Nigam on same day Building Clerk Same day    
7.
Checking of site according to building bye laws Building Inspector Seven Working days    
8.
After checking the site prepare inspection report in
prescribed format
Building
Inspector &
Draftsman
One day Inspection
report
 
9.
After inspection report put up the file to the
Assistant Town Planner for /technical comments.
Building clerk /Building
Inspector

Same day    
10.
After ATP comments file put up DTP/XEN for technical Guidance Building Clerk /Building inspector Two Working day on receipt of file    
11.
After Technical Guidance by DTP/XEN the final Building Plan approval by commissioner or the officer to whom the power is delegated by commissioner- Executive Officer for Residential. Building Clerk & Building inspector Two Working day on receipt of file    
12.
After approval of building plan sanction letter
Form fill up and put to Executive officer/Supdtt.
Building Clerk One Working day on receipt of file BR-IV  
13.
Issuance of Sanction letter with sanction building
plan to the applicant
Executive Officer One day on receipt of file BR-IV  
14.
Record the detail of building plan in MCR building plan register with the approval of Building Inspector. Building clerk Same day MCR building
Plan register.
 
Procedure of Removal of Encroachment /unauthorized construction
Sr. No.
Activities
Responsibilities
Time frame (in Day)
Record ( format name )
Record ( Format ) No.
1.
All type of encroachment complaint received in writing or by telephonic massage or come into notice of corporation during inspection. Building Inspector Any day    
2.
After receiving the compliant concerned building inspector inspect the site and report to ATP same day
Building Inspector Three working days Form-II (encroachment register)  
3.
ATP submitted the technical comments to DTP/ XEN Building Inspector One working day    
4.
After DTP/XEN report submitted to EO /Jt. Commissioner & Commissioner Building Inspector One working day    
5.
After approval of Commissioner a show cause notice for demolition of encroachment for prescribed time is issued to defaulter. Building Inspector / clerk Seven working days U/S 408 in Form -III  
6.
If any grievances than defaulter can make personal hearing before the Commissioner with in prescribed period. Defaulter of encroachment      
7.
Commissioner takes final decision for demolition and constitutes a team for demolition. Decided by Commissioner Seven working days    
8.
A written request To District Magistrate & S.P for Duty Magistrate and Police help. Head of the constituted team Two working days    
9.
Head of the team demolish the encroachment as per his scheduled programmed Head of the constituted team. Seven working days    
10. Progress report of encroachment is intimated to complaint after approval from Executive Officer. Building clerk Within 25 working days    
  Procedure of No Dues Certificate
Sr. No.
Process Activities
Responsibilities (Designation only)
Time frame (in Day)
Record( format name)
Record ( Format ) No.
1.
Any applicant submit his written application of NOC/NDC for Registration of Sale Deed, Water, Sewer & Electricity connection Building Clerk Any working day Form-V  
2.
Building clerk entered application in register and put up to ATP for marking Building Clerk One working day Application Register  
3.
After marking concerned Building Inspector inspect the site and report submitted to ATP after checking all dues against applicant. Building Inspector 3 working days Form -VI  
4.
Applicant pays all dues as mentioned in Form-VI and enclosed the receipt along with the form. Building inspector      
5.
After approval from the ATP file put up to E.O for releasing the NOC/NDC. Building Inspector One working days Form-VI
U/S 7-A
Total time of NDC 7 working days.
Procedure of Regularization of unauthorized colonies
Sr. No.
Activities
Responsibilities
Time frame (in Day)
Record ( format name )
Record ( Format ) No.
1.
State Government time to time directed to the Commissioner, Municipal Corporation, Rohtak to survey the unauthorized colonies. Policy and Parameters framed by the State Government Commissioner Any Time Format A &
Format B
 
2.
State Government at state level decided the Survey agency DTP After declaration of policy for regularization of unauthorized colonies. Format A &
Format B
 
3.
After identification of the unauthorized colonies, a detailed survey are to be conducted by the Nodal Agency DTP One month to three months Format A & Format B  
4.
After detailed survey, shijra based plan showing the area covered –Residential / Commercial and other civic amenities available in that area is to be prepared. DTP One month Format A & Format B  
5.
After survey and preparation of Shijra based Plan, the report is to be submitted to Commissioner for approval and the report is to be sent to the Government for final Approval and notification DTP/ATP/Draftsman and final FCULB One Month Format A & Format B  
Procedure of Excitation and demarcation of MC limits and ward limits and population survey 
Sr. No.
Process Activities
Responsibilities (Designation only)
Time frame (in Day)
Record ( format name )
Record ( Format ) No.
1.
State Government by notification to declare any Municipality including, area comprising, rural area or a part thereof, if any, to be a Corporation. Commissioner Any Time By Official Gazette  
2.
The State Government may, from time to time, after consultation with the Corporation, by notification in the Official Gazette, alter the limits of the Municipal area of the Corporation DTP After declaration of Municipal Corporation By Official Gazette  
3.
When the limits of the Municipal Corporation are altered, a District level Committee may be constituted under the chairmanship of Divisional Commissioner and the proposal for alteration /extension of limit with due reasons and justification in the form of Proceedings may be sent to the Government and Government in the form of Official Gazette notify the limit Divisional Commissioner/FCULB As and when required    
4.
After notification of the Municipal Corporation limit, a detailed official census is to be conducted. After every Official Census, the total number of wards may be fixed by the Government on the basis of latest census figures. The population of each ward, as far as practicable, should be the same throughout the Corporation with a variation upto 10% above or below the average population per ward. FCULB/DMC/DTP/Draftsman Two month    
5.
Wards reserved for the members of Scheduled Castes and Backward Classes shall ,as far as practicable, be located in those areas where the proportion of their population to the total population of the Corporation is the largest DTP/ATP/Draftsman and final FCULB As and when wardbandi decided    
Procedure of Issuing of Completion and occupation certificate.
Sr. No.
Process Activities
Responsibilities (Designation only)
Time frame (in Day)
Record ( format name )
Record ( Format ) No.
1.
Every person who intends to occupy a Building or a part thereof shall apply for Occupation Certificate. Occupier/Building Inspector Any Working Day Form BR-V and Form BR-VII  
2.
After receiving the application, Building inspector inspected the site and check that Building is to be constructed as per sanctioned Building Plan and As per Building Bye Laws Building Inspector Within Seven Days Inspection report on BR-V  
3.
Inspection Report submitted to ATP for technical Comments and further submitted to Executive Officer for approval Comments and approval on BR-V Within Three days report on BR-V  
4.
After permission/approval ,Occupation Certificate is to be issued Building Inspector Within two working Days BR-VI  
5.
If the Building is completed in all respect, completion certificate By an Architect and Structural Engineer in BR-VII is to be submitted and inspection is to be done by the Building Inspector. Inspection Report submitted to ATP for technical Comments and further submitted to Executive Officer for approval Applicant/Building Inspector Within two working Days BR-VI  
 
 
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